Introduction to Info Source

en Francais

Info Source: Sources of Federal Government and Employee Information provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals and employees of the government (current and former) with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.

The Introduction and an index of institutions subject to the Access to Information Act and the Privacy Act are available centrally.

The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.

General Information

 

Background

The Freshwater Fish Marketing Corporation (FFMC) was established in 1969 under the authority of the Freshwater Fish Marketing Act. The Act gives FFMC the exclusive right to interprovincial and export trade of designated freshwater fish products supplied from the Manitoba, Alberta and the Northwest Territories.  FFMC is a Federal Crown Corporation listed under Schedule III, Part I of the Financial Administration Act.  The FFMC is governed by a Board of Directors, and reports to parliament through the Minister of Fisheries and Oceans.

Additional information related to FFMC, its history, and mandate can be found here.

 

Responsibilities

The objectives of the FFMC are: to market fish in an orderly manner; to increase returns to fishers; and to promote markets and export trade in fish.

The Act requires FFMC to purchase all legally caught fish offered for sale by licensed fishers, subject to price and terms and conditions of purchase (including quality provisions). It must conduct its operations on a self-sustaining financial basis without appropriations by Parliament.

For additional information on the FFMC's corporate framework please click here.


 

Institutional Functions, Programs and Activities 

COMMERCIAL OPERATIONS

The Freshwater Fish Marketing Corporation (FFMC) Commercial Operations plays a crucial role in establishing and sustaining the FFMC's reputation based on product reliability, quality and safety, price leadership, fisher and agent relations as well as federal/provincial and international partnerships.

Administration and Procurement of Fish

Administration and Procurement of Fish is a core activity of the FFMC.  Under the Freshwater Fish Marketing Act (FFMA), the FFMC sets prices for all fish caught under commercial license within its mandate regions of Manitoba, Alberta and the Northwest Territories. Fish are caught by over 2,000 fishers across the mandate region and then are purchased and graded by contracted agents and corporate agencies at more than 50 delivery points.

Fish purchasing and inventory

Description: Files include information related to the purchase of fish from fishers and payment structures to fishers based on initial and final estimated market values of fish species and projected processing and operating costs.  Files also include information about the various fishing locations, delivery points, and species of fish caught in these bodies of water. 

Document Types: fee structures and schedules, receipts, invoices, policies, financial reports, statistics, contract files and related correspondence, award criteria, guidelines, regulations, approval requirements, statements of work, Requests for Proposals, solicitation or tender documents, monitoring reports, invoices, payment requisitions, evaluation and quality control reports, standing offers, supply arrangements, purchase requisitions,  

Record Number: FFMC FIS 001

Commercial viability

The activities carried out under Commercial Viability are essential to ensure the long term financial viability of the FFMC.  By strengthening its retained earnings and implementing a long term debt policy, the FFMC's Commercial Viability activities ensure that their mandate to fishers can always be fulfilled.

Fish prices and price stabilization

Description: Files include information related to the market values of fish species, the setting of fair market prices for fish, as well as seasonal and special-order pricing. Information may also include contingency plans in relation to unpredictable natural environments including poor ice conditions and community evacuations resulting from floods and forest fires.

Document Types:  Fee structures and schedules, price lists, contingency plans, policies, environmental reports, statistical reports.

Record Number: FFMC FIS 002 

Supplier and Fisher Relations

The Supplier and Fisher Relations activity is responsible for maintaining and improving relationships with fishers to ensure a consistent supply of products and continued market expansion.  Fisher Relations play an important role in contributing to all FFMC core activities.

Fish Agent Relations

Description: Files include contracts with fish agents and corporate agencies who purchase and grade fish at more than 50 delivery points.

Document Types: correspondence and contracts with fish agents and corporate agencies, price lists, policies, procedures

Record Number: FFMC FIS 003

Fisher Relations

Description:  Files include agreements with approximately 2,000 fishers across the FFMC's mandate region. 

Document Types: agreements, information related to FFMC fisheries, newsletters, price lists, payments to fishers, policies, procedures.

Record Number: FFMC FIS 004 

Fisher Records
 – Bank number: FFMC PPU 005

Description: This bank contains data on purchases of fish made by the Corporation from fishers in the areas it serves. The data includes the quantity and monetary values of fish purchased from each fisher as well as the names, addresses and Social Insurance Numbers of the fishers that caught the fish.

Class of Individuals: Fishers from whom the Corporation has purchased fish.

Purpose: This information is maintained in a database and is used for administrative and statistical purposes and as a basis for distribution of additional payments to fishers as part of the Corporation's responsibilities. This information is used to determine who fished, what the fishers delivered by species and quantity, and what they were paid in order to determine any final payment.

Consistent Uses: This information may be used to contact fishers regarding any program changes or issues.

Retention and Disposal Standards: Information is retained for seven years and is then destroyed.

RDA Number: Under development

Related Record Number: FFMC FIS 004, FFMC FIS 005, FFMC FIS 017

TBS Registration: 002566

Bank Number: FFMC PPU 005 

Fishing Statistics

Description: History case files are maintained on 13 fish species. Files include information on species and fish grade, i.e. quality of fish caught; catch weight, etc., all of which is used to determine prices paid to fishers for their catches. Also includes information about the various fishing locations and types of fish caught in these bodies of water.

Document Types: Fish values, fish stocks, payments to fishers, lake and river data

Record Number: FFMC FIS 005

Fisher Records
 – Bank number: FFMC PPU 005

Description: This bank contains data on purchases of fish made by the Corporation from fishers in the areas it serves. The data includes the quantity and monetary values of fish purchased from each fisher as well as the names, addresses and Social Insurance Numbers of the fishers that caught the fish.

Class of Individuals: Fishers from whom the Corporation has purchased fish.

Purpose: This information is maintained in a database and is used for administrative and statistical purposes and as a basis for distribution of additional payments to fishers as part of the Corporation's responsibilities. This information is used to determine who fished, what the fishers delivered by species and quantity, and what they were paid in order to determine any final payment.

Consistent Uses: This information may be used to contact fishers regarding any program changes or issues.

Retention and Disposal Standards: Information is retained for seven years and is then destroyed.

RDA Number: Under development

Related Record Number: FFMC FIS 004, FFMC FIS 005, FFMC FIS 017

TBS Registration: 002566

Bank Number: FFMC PPU 005

Federal/Provincial and International Relations

The FFMC Federal/Provincial and International Relations activity works to improve and expand the overall market for FFMC's products.  The objective is to generate new business and increase returns to fishers.  This activity employs a strong focus on business development and market testing, to broaden the FFMC's reach by capitalizing on opportunities to expand its presence with new customers, markets and products domestically and worldwide.

Provincial Partnerships

Description: Files include information on market research, projects and opportunities with Canadian provinces and territories used to maintain current provincial relationships and expand its markets and presence in provincial/territorial areas and bodies of water in its mandated regions.

Document Types: market research and testing, memoranda of understanding, correspondence with fish partners, information on practices and operations, market values, fish inventory, lake and river data

Record Number: FFMC FIS 006

International Partnerships

Description: Files include information on market research, new projects and opportunities with international markets including but not limited to China, Germany, Russia, Ukraine, Israel, and in the U.S. Midwest (Illinois) aimed to expand FFMC's products worldwide.

Document Types: market research and testing, documents related to safety and security and compliance in foreign markets, foreign market values, correspondence with foreign partners and governments, lake and river data, types of fish

Record Number: FFMC FIS 007

INFRASTRUCTURE

In support of promoting the self-sustainability of the FFMC's operations, the FFMC manages the development, production, maintenance and upgrades of its infrastructure, which includes supply chain management, FFMC's fish processing plants, the quality and safety of its products, regulatory compliance and third party relations.

Supply Chain Management

The FFMC's Supply Chain Management activity supports and maintains the integration of key business processes across the supply chain for the purpose of creating value for customers and stakeholders.  Such activities include but are not limited to planning and management of all activities involved in sourcing, procurement, processing, sales and logistics management. It may also include coordination and collaboration with supply chain partners, which may be suppliers, governments, or third-party service providers.

FFMC Processing Plants

Description: Files include information relating to the management of the processing plant in Winnipeg, the Poplar River barge and the operation of more than 50 delivery points and packing stations. Information may also include records related to receipt of fish, weight, and processing of fish types, product packaging and logistics, and sale of fish to domestic and foreign markets.

Document Types: Fish orders, shipping documents, reports, final memorandums of settlement, contracts, quote letters, invoicing documentation, applications, and permits for shipment/export.

Record Number: FFMC FIS 008

Fish Quality and Safety

Description: Files include information related to food safety practices and scientific control processes for the handling, preparation and storage of fish to prevent food-borne illness.

Document Types: work instructions, process control plans and specifications, work orders, engineering reports, health and safety documents, material data safety sheets, business cases, floor plans, equipment layouts, material and packaging material specifications, approval forms, inspection reports, QA reports, product authorizations and assessments on fish/food attributes including temperature, processing time, color, weight, texture and appearance.

Record Number: FFMC FIS 009

Regulatory Compliance

Description: Files include information related to the regulatory compliance and policy instruments of the FFMC's diverse client base. 

Document Types: Records include information pertaining to  Canadian Food Inspection Agency regulations and legislation, the United States Food and Drug Administration regulations, and Europa Food Law. Information may also include domestic and foreign quality and safety control rules, inspection reports, third party audit and evaluation reports.

Record Number: FFMC FIS 010

Third Party Supplier/Packer Relations

Description: Information related to the use of third party suppliers and packers to obtain goods and services related to fish processing and packaging. Records may include information about identifying the goods or services to be purchased, selecting the most effective procurement approach, contract development and approval processes and procedures, contract negotiations, administering awarded contracts, including amendments if required, and post-contract evaluations. May also include information related to the third party/packer; e.g. company profiles, résumés, work experience, and work certifications.  

Document Types:  Contract files and related correspondence, award criteria, guidelines, regulations, approval requirements, statements of work, Requests for Proposals, third party supplier/packer eligibility lists, solicitation or tender documents, monitoring reports, invoices, payment requisitions, evaluation and quality control reports, standing offers, supply arrangements, supplier/packer liaison documentation, purchase requisitions, security clearances or checks, work certifications (i.e. health and safety).

Record Number: FFMC FIS 011

STAKEHOLDER COMMUNICATIONS

Stakeholder Communications is responsible for the development and direction of the FFMC's corporate internal and external communications program. It informs key stakeholders on FFMC programs using industry trade shows, education outreach, media relations and other channels to proactively communicate with and respond to the FFMC's audiences and key customers.

Stakeholder Development

The Stakeholder Development activity encompasses the planning and improvement of ongoing channels of communications tailored to all FFMC audiences and stakeholders.  It develops and carries out communications initiatives such as quarterly newsletters, maintaining and updating website content, creating and populating the FFMC YouTube channel "Lake to Plate TV", and producing detailed quarterly statements to help promote open and two-way dialogue with all stakeholders.   

Market promotion

Description: Records include information relating to market development and research, communications planning and advertising to key audiences to promote stakeholder development and market promotion.  Television, newspaper and magazine advertisements; on-line advertising, social media, marketing and advertising firms used to advertise and promote Canadian freshwater fish worldwide.

Document Types: Advertisements, brochures, posters, press releases, performance reporting documents, planning documents, design briefs, photos and illustrations, project briefs, artwork files, budget documents, presentations, market research reports, promotional material, invoices, contracts.

Record Number: FFMC FIS 012

MARKET AND BUSINESS DEVELOPMENT

The Market and Business Development program is responsible for the overall marketing, product development, promotion, and market research for existing and new markets in Canada and around the world.  It helps to drive the FFMC's brand and corporate reputation. This includes bolstering the FFMC's corporate image and reputation; positioning the FFMC in key industrial and global markets; ensuring that the brand experience for external stakeholders and customers is consistently reflective of the corporation's reputation for excellence. 

New Market and Business Development

The New Market and Business Development activity works to create value, diversity to promote stability and manage the FFMC within a market-oriented business model.  It seeks out new opportunities for value added products and niche markets and works to improve margins and expand the overall market for freshwater fish products by generating new business and increasing returns to fishers.

Export Trade

Description: Information on export trade with foreign countries for the sale of FFMC products includes information reflecting quantity of products purchased, description of products, customer number and customer information details, shipping information, delivery deadlines, export dealer licenses, compliance documents.

Document Types: production orders, quotes, letters of offer, shipping documents, sales orders, export dealer licenses, export policies and procedures, compliance documents

Record Number: FFMC FIS 013

Provincial Partnerships

Description: Files include information on market research, projects and opportunities with Canadian provinces and territories used to maintain current provincial relationships and expand its markets and presence in provincial/territorial areas and bodies of water in its mandated regions.

Document Types: market research and testing, memoranda of understanding, correspondence with fish partners, information on practices and operations, market values, fish inventory, lake and river data

Record Number: FFMC FIS 006

International Partnerships

Description: Files include information on market research, new projects and opportunities with international markets including but not limited to China, Germany, Russia, Ukraine, Israel, and in the U.S. Midwest (Illinois) aimed to expand FFMC's products worldwide.

Document Types: market research and testing, documents related to safety and security and compliance in foreign markets, foreign market values, correspondence with foreign partners and governments, lake and river data, types of fish

Record Number: FFMC FIS 007

Product Development

Description: Records include information relating to new product development and market testing; developing new programs for buying fish; introducing new products to existing markets and new foreign markets, and launching and expanding products both domestically and internationally.

Document Types: market research and testing, economic and political reports for foreign markets, market values, statistical data, types of fish, special order pricing, seasonal pricing, supply-demand balances

Record Number: FFMC FIS 014

Supply-chain management

Description: Information on the planning, management, coordination and collaboration with supply chain partners, which may be suppliers, governments, partners, or third-party service providers.

Document Types: Contract files and related correspondence, award criteria, guidelines, regulations, approval requirements, statements of work, Requests for Proposals, third party supplier/packer eligibility lists, solicitation or tender documents, monitoring reports, invoices, payment requisitions, evaluation and quality control reports, standing offers, supply arrangements, supplier/packer liaison documentation, purchase requisitions, work certifications (i.e. health and safety), fish orders, shipping documents, reports, final memorandums of settlement, contracts, quote letters, invoicing documentation, applications, and permits for shipment/export.

Record Number: FFMC FIS 015

TOTAL QUALITY MANAGEMENT

Total Quality Management builds on the FFMC's commitment to a culture of total quality management throughout the supply chain to ensure that it continuously meets the needs of its customers and stakeholders effectively, efficiently and consistently.  To maintain and grow the FFMC's reputation for high quality, this activity develops new procedures and works with regulatory bodies along the supply chain to improve plant infrastructure, improve efficiencies in the receiving area and traceability of all FFMC products, and training fishers on proper fishing and harvesting techniques to increase supply and improve quality.

Quality and Safety Management

The Quality and Safety Management activity works with the various regulatory bodies such as the Canadian Food Inspection Agency (CFIA), Health Canada, the U.S. Food and Drug Administration, and foreign regulatory bodies along the supply chain to develop new procedures and maintain the FFMC's reputation for quality and safety of its products, customers and facilities.

Food Safety and Security

Description: Information on plant improvements to meet CFIA and customer requirements for food safety and security, and CFIA inspections on packing facilities. Information may also include legislation and regulatory documents, policies and procedures in relation to domestic and international food safety and security requirements.

Document Types: work instructions, process control plans and specifications, work orders, engineering reports, health and safety documents, material data safety sheets, business cases, floor plans, equipment layouts, material and packaging material specifications, approval forms, inspection reports, QA reports, product authorizations and assessments on fish/food attributes including temperature, processing time, colour, weight, texture and appearance.

Record Number: FFMC FIS 016

Fisher Training

Description: Information related to training fishers on proper fishing and harvesting techniques to increase supply and improve quality.

Document Types: training reports, learning plans, training decks, knowledge assessment criteria and results, performance level descriptions, criteria, assessments and agreements, certifications, licenses

Record Number: FFMC FIS 017

Fisher Records
 – Bank number: FFMC PPU 005

Description: This bank contains data on purchases of fish made by the Corporation from fishers in the areas it serves. The data includes the quantity and monetary values of fish purchased from each fisher as well as the names, addresses and Social Insurance Numbers of the fishers that caught the fish.

Class of Individuals: Fishers from whom the Corporation has purchased fish.

Purpose: This information is maintained in a database and is used for administrative and statistical purposes and as a basis for distribution of additional payments to fishers as part of the Corporation's responsibilities. This information is used to determine who fished, what the fishers delivered by species and quantity, and what they were paid in order to determine any final payment.

Consistent Uses: This information may be used to contact fishers regarding any program changes or issues.

Retention and Disposal Standards: Information is retained for seven years and is then destroyed.

RDA Number: Under development

Related Record Number: FFMC FIS 005

TBS Registration: 002566

Bank Number: FFMC PPU 005

Product Traceability

Description: Information related to the installation and maintenance of a "smart" scanning system to improve efficiencies in receiving and to meet the need for product traceability.

Document Types: Contract files and related correspondence, award criteria, guidelines, regulations, approval requirements, statements of work, Requests for Proposals, bid submissions, planning documents, design documents and specifications, testing reports, inventory lists, statistical information, maintenance requests and reports, invoices

Record Number: FFMC FIS 018

Internal Services

Internal services constitute groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are management and oversight services, communications services, legal services, human resources management services, financial management services, information management services, information technology services, real property services, materiel services, acquisition services, and travel and other administrative services. Internal services include only those activities and resources that apply across an organization and not to those provided specifically to a program.

Acquisition Services

Acquisition services involve activities undertaken to acquire a good or service to fulfill a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.

§  Procurement and Contracting Class of Record

Communications Services

Communications services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public—internal or external—receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.

§  Communications Class of Record

·         Internal Communications Personal Information Bank

·         Public Communications Personal Information Bank

Financial Management Services

Financial management services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.

§  Financial Management Class of Record

 

Human Resources Management Services

Human resources management services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies and plans.

§  Awards (Pride and Recognition) Class of Record

·         Recognition Program Personal Information Bank

§  Classification of Positions Class of Record

·         Staffing Personal Information Bank

§  Compensation and Benefits Class of Record

·         Attendance and Leave Personal Information Bank

·         Pay and Benefits Personal Information Bank

§  Employment Equity and Diversity Class of Record

·         Employment Equity and Diversity Personal Information Bank

§  Hospitality Class of Record

·         Hospitality Personal Information Bank

§  Labour Relations Class of Record

·         Discipline Personal Information Bank

·         Grievances Personal Information Bank

·         Harassment Personal Information Bank

·         Values and Ethics Code for the Public Service Personal Information Bank

§  Occupational Health and Safety Class of Record

·         Harassment Personal Information Bank

·         Occupational Health and Safety Personal Information Bank

·         Vehicle, Ship, Boat and Aircraft Accidents Personal Information Bank

§  Official Languages Class of Record

·         Official Languages Personal Information Bank

§  Performance Management Reviews Class of Record

·         Discipline Personal Information Bank

·         Performance Management Reviews Personal Information Bank

§  Recruitment and Staffing Class of Record

·         Employee Personnel Record Personal Information Bank

·         Personnel Security Screening Personal Information Bank

·         Staffing Personal Information Bank

·         Values and Ethics Code for the Public Service Personal Information Bank

§  Relocation Class of Record

·         Relocation Personal Information Bank

§  Training and Development Class of Record

·         Training and Development Personal Information Bank

Information Management Services

Information management services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.

§  Access to Information and Privacy Class of Record

·         Access to Information and Privacy Requests Personal Information Bank

Information Technology Services

Information technology services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity, and to enhance services to the public.

Legal services

Legal services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.

§  Legal Services Class of Record

Management and Oversight Services

Management and oversight services involve activities undertaken for determining strategic direction and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies or plans.

§  Cooperation and Liaison Class of Record

§  Executive Services Class of Record

§  Internal Audit and Evaluation Class of Record

Materiel Services

Materiel services involve activities undertaken to ensure that materiel can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

§  Materiel Management Class of Record

·         Vehicle, Ship, Boat and Aircraft Accidents Personal Information Bank

Real Property Services

Real property services involve activities undertaken to ensure that real property is managed in a sustainable and financially responsible manner, throughout its life cycle, to support the cost-effective and efficient delivery of government programs.

§  Real Property Management Class of Record

Travel and Other Administrative Services

Travel and other administrative services include Government of Canada travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.

§  Administrative Services Class of Record

·         Parking Personal Information Bank

§  Proactive Disclosure Class of Record

§  Security Class of Record

·         Identification and Building-Pass Cards Personal Information Bank

·         Personnel Security Screening Personal Information Bank

§  Travel Class of Record

·         Travel Personal Information Bank


Manuals

 

Please visit our website for information relating to our publications.

 

Additional Information

The Government of Canada encourages the release of information through requests outside of the ATIP process. You may wish to consult the FFMC's completed Access to Information (ATI) summaries for more information. To make an informal request, please contact:

1199 Plessis Road
Winnipeg, Manitoba  R2C 3L4

Telephone: 204-983-6601 or contact the website www.freshwaterfish.com.

Please see the Introduction to this publication for information on formal access procedures under the provisions of the Access to Information Act and the Privacy Act. The following outlines how to make a formal ATIP request.

Mail your letter or Access to Information Request Form (Access to Information Act) or Personal Information Request Form (Privacy Act), along with any necessary documents (such as consent or the $5.00 application fee for a request under the Access to Information Act) to the following address:

ATIP Coordinator

1199 Plessis Road
Winnipeg, Manitoba R2C 3L4

 

Telephone: 204-983-6601

ATIP@freshwaterfish.com

www.freshwaterfish.com

Please note: Each request made to Freshwater Fish Marketing Corporation under the Access to Information Act, must be accompanied by an application fee of $5.00, cheque or money order made payable to Freshwater Fish Marketing Corporation.

Reading Room

In accordance with the Access to Information Act and Privacy Act, an area on the premises will be made available should the applicant wish to review materials on site. The address is:

1199 Plessis Road
Winnipeg, Manitoba